Admin Quickstart

Log in

Go to teamschedulerpro.com/app and sign in with the email and password from your welcome email. Tip: change your password after your first login.

Add your team

Open Team Members and add everyone who takes meetings — including yourself. For each person set their working hours, days, time zone, and (optionally) a buffer between meetings.

To let a team member log in and manage their own calendar, give them Login Access — they'll get their own credentials.

Connect calendars

Each team member connects their Google and/or Microsoft/Outlook calendar so TeamSchedulerPro can see when they're free and add booked meetings automatically. People can connect more than one calendar (work + personal) — all are checked for conflicts so no one gets double-booked.

Create a meeting type

Go to Meeting Types → New and set:

• Name & length — e.g. "30-min Intro Call".
• Who takes it — Round-robin (rotates fairly among the team), Collective (everyone must be free), or a Single person.
• Location — Zoom, Google Meet, Microsoft Teams, phone, or in person. The video link is created automatically.
• Optional: email reminders, a cancellation policy, custom intake questions, and a color.

Share your booking link

Each meeting type has a shareable link (and an embed snippet for your website). Send it to clients or add it to your site — they pick a time that works for everyone, with no back-and-forth.

Manage bookings

Your Dashboard shows today, this week, and the next 30 days across the whole team — who's busiest, and every upcoming meeting. You can also book on a teammate's behalf (handy for phone calls).