Round-robin, collective, one-on-one, or group sessions — TeamSchedulerPro routes every booking to the right person, checks real-time Google, Outlook & Zoom availability, auto-creates the video link, and sends automated reminders. One link. Zero back-and-forth.
No credit card required • Works with Google, Outlook, Zoom & more
Trusted by teams across
Mix and match — create as many meeting types as you need, each with its own routing logic.
The smartest way to distribute meetings across a team. Each new booking is automatically assigned to the next available team member — evenly, fairly, and always conflict-free.
Require the whole team — or a specific group — to be free before a booking can be made. Great for panel interviews, multi-stakeholder demos, and group onboarding.
Route every booking to one specific team member. Ideal for executive assistants, dedicated account managers, or any situation where there's one right person for the job.
One host, many attendees per time slot. Perfect for webinars, online classes, workshops, and office hours — everyone books the same session and joins one shared link.
One link, smart routing, zero scheduling chaos.
Bi-directional sync with Google Calendar and Microsoft Outlook. Real availability is checked before every booking — no double-bookings, ever.
The right video link is created and attached automatically on every booking. Connect Zoom, Google Meet, or Microsoft Teams — for round-robin the assigned rep hosts the call; for group calls everyone gets the invite.
Drop a single link on your website, email signature, or anywhere online. Clients book instantly — no login, no friction, no phone tag.
Guests get an instant, branded confirmation with all the details and a calendar invite (.ics) attached. Assigned team members are notified the moment a booking lands — and everyone receives exactly one clean email, never a pile of duplicate calendar invites.
Your data is protected with industry-standard security and encryption in transit. You stay in control — connect or disconnect your calendar and video integrations at any time.
Cut no-shows with automatic email reminders. Set them per meeting type, choose how far ahead they go out (15 minutes to a day before), and customize the message with your own wording.
Clients only ever see times that are genuinely open. The booking calendar reads everyone's live schedule, respects working hours, and greys out days with no availability.
An at-a-glance view of what's on tap — today, this week, and the next 30 days. Admins see every booking across the team, who's busiest, and a daily schedule for the whole company.
Confirmations, reminders, and cancellations go out under your company's name with replies routed to your team — a fully branded booking experience for your clients.
Add your own questions to any booking page — phone number, company size, what they need help with — and mark each required or optional. Answers are validated (real emails, valid phone numbers) and land right on the booking and the calendar invite, so your team has what they need before the call.
Plans change. Every confirmation and reminder includes Reschedule and Cancel buttons — guests pick a new time in seconds and the old booking is released automatically. No back-and-forth emails, and your team's calendar always stays accurate.
Take a call over the phone? Admins can book straight from the dashboard — choose any team member, see only their open times, and the meeting lands on their calendar with the usual branded confirmation and invite sent automatically. Perfect for capturing bookings your clients can't make themselves.
Real people have more than one calendar. Each team member can connect several Google and Outlook accounts — work and personal — and every one is checked for conflicts so nobody gets double-booked. You pick which calendar new meetings are written to.
Connect your own Google Analytics or Meta Pixel and see every booking land as a conversion in your own account — no developer needed. Measure which campaigns and pages actually drive meetings, with cookie consent handled for you.
Protect your calendar from last-minute drops. Set a per-meeting cutoff — say, no online cancellations within 24 hours — and add your own policy note. Guests see it up front, and the rules are enforced automatically when they try to cancel.
Build TeamSchedulerPro into your own stack. A clean REST API reads availability and creates or cancels bookings, while signed webhooks push booking.created and booking.cancelled events in real time — so you can sync to a CRM, fire a Slack alert, or connect Zapier and thousands of other apps. No-show automations, custom dashboards, your call.
Turn every booking into a marketing contact. Connect your Mailchimp account, pick an audience, and everyone who books is added automatically — first and last name included, with an optional tag so you can segment and follow up. Set it up in the dashboard in under a minute; no developer required.
No complicated setup. No developer required.
Create team member profiles and connect each person's Google or Outlook calendar for live availability.
Choose Round Robin, Collective, or Single. Set duration, buffer time, and which team members are eligible.
Copy the link and embed it on your website, email signature, or share it directly with clients.
TeamSchedulerPro assigns the booking, fires off confirmation emails, and creates the video meeting link — hands-free.
Connect your calendars, launch video calls, and send notifications — all automatically.
Video Conferencing
Calendars
Notifications
Automation & Developers
Marketing & CRM
Everything you need to know about scheduling with TeamSchedulerPro.
Round-robin scheduling automatically distributes incoming bookings evenly across your team. Each new meeting is assigned to the next available team member, and anyone who is busy at that time is skipped — so you never get double-booked.
Yes. Team members connect Google Calendar, Microsoft Outlook, and/or Zoom. The app checks real-time availability before every booking and automatically creates a Google Meet, Microsoft Teams, or Zoom link for each meeting.
Yes. Every meeting type has a shareable link you can embed on your website, add to an email signature, or send directly. Clients book instantly with no login required.
Yes. You can enable an automated email reminder per meeting type, choose how far in advance it goes out (from 15 minutes to a day before), and customize the message with your own wording.
You can get started for free and create your first round-robin, collective, or one-on-one meeting type in minutes — no credit card required.
Yes. You can add custom questions to any booking page — such as phone number, company size, or what they need help with — and mark each as required or optional. Answers are validated (real emails and valid phone numbers) and attached to the booking and the calendar invite, so your team is prepared before the call.
Yes. TeamSchedulerPro includes a REST API to read availability and create or cancel bookings, plus signed webhooks that notify your systems the moment a booking is created or cancelled. You can sync bookings to a CRM, post to Slack, or connect Zapier and thousands of other apps — no custom backend required. See the developer documentation to get started.
Yes. Connect your Mailchimp account in the dashboard and choose an audience — everyone who books is added automatically, with their name and an optional tag so you can segment and follow up. It takes under a minute to set up and needs no developer. Prefer another tool? Use webhooks or Zapier to send bookings anywhere.
Yes — use a Group meeting type. One host runs the session and multiple attendees book the same time slot, up to a capacity you set. Each session has a single shared video link, the slot closes automatically when it's full, and you can optionally show a "spots left" counter on the booking page. The host gets a digest of new signups plus a final attendee roster before each session.
Set up your first round-robin meeting type in under 5 minutes — free.
Get Started Now